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Janitorial inspection software compared
Janitorial inspection software puts the cleaning checklist on a phone: a supervisor scores each area, attaches photos, and any miss becomes a ticket the crew has to close. Most of these tools are built for cleaning companies, so the right pick depends on who runs the inspections and what the building owner needs to see in the report.
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Why inspection software matters to the building owner
A paper checklist tells you an inspection happened. A digital one shows when, where and by whom: time and location stamps, photos of what passed and what didn’t, and a record of when each miss was fixed. For a facility manager judging a cleaning contract, that is the difference between taking the vendor’s word and reading the evidence. It is also how the scores in a cleaning SLA and KPI scorecard get filled in each month.
The five products below fall into two groups. OrangeQC and Otuvy center on inspections and quality. Janitorial Manager, Swept and TEAM Software run wider operations, such as timekeeping, scheduling and job costing, with inspections as one part. Each is described here from its own website, in alphabetical order. We have no tie to any of these vendors, and their plans move, so confirm current features and plans on each vendor’s own site.
What to look for in inspection software
- Scoring you can compare: a fixed form with scores or grades, so this month’s walk lines up with last month’s. OrangeQC supports APPA and CIMS-style inspection standards.
- Proof on every item: photos, signatures, and location and time stamps that show the inspector was on site.
- Deficiencies that turn into work: a ticket or work order created from a failed item, with a close-out the client can see. OrangeQC and Otuvy both describe this.
- Client-facing output: a portal for clients or a branded report the building owner receives without asking.
- Proof the visit happened: geofenced clock-in (Swept) or QR-code scan verification (Janitorial Manager’s Scan4Clean) shows a cleaner was in the space.
- Use without a signal: restrooms in basements and stairwells drop connections. OrangeQC lists offline use; the others do not state it on their sites.
- Verification readings: OrangeQC records ATP readings for buildings that test surfaces.
For what a good inspection should check room by room, and how to read the scores, see our guide to cleaning quality inspections.
Five janitorial tools side by side
Each cell paraphrases the vendor’s own pages. “Not stated on its site” means the vendor’s pages we read did not say.
| Software | What it is built for | How pricing is shown | Mobile and offline | Notable features |
|---|---|---|---|---|
| Janitorial Manager | Running cleaning operations; building service contractors and in-house cleaning teams | Three tiers by operation size; a starting price for the smallest, a quote for the rest; demo, no trial | JM Connect mobile app; offline use not stated on its site | Inspections and checklists, workloading and bidding, Scan4Clean QR verification, job costing, a portal for clients at no extra fee |
| OrangeQC | Inspection and quality control for janitorial and facility services | Starter and Standard priced per inspector on the site; Custom by quote; 30-day free trial | iOS and Android apps plus web; offline use | Scored inspections with photos and signatures, location and time stamps, ATP readings, APPA and CIMS-style standards, branded PDF reports |
| Otuvy | Quality management for commercial cleaning companies | No prices; demo or contact | One app for its tools; platforms and offline use not stated on its site | Graded inspections with photos and e-signatures, automatic work orders from deficiencies, worker scorecards, a portal for clients, QR codes |
| Swept | Commercial cleaning companies with recurring contracts | Three plans, two priced per location on the site, the highest one custom; no free trial, a paid pilot | App for cleaners and managers; offline use not stated on its site | Geofenced clock-in, no-show alerts, inspections with photos, client-facing reports, messaging with translation, supply requests |
| TEAM Software | Workforce and back-office (ERP) software for cleaning, security and facility services contractors | No prices; demo | Lighthouse is the mobile product; offline use not stated on its site | WinTeam accounting, scheduling, timekeeping and job costing; Lighthouse digital forms and checklists for quality checks; Hire for applicants |
Janitorial Manager
Janitorial Manager is a cloud platform for running cleaning operations, aimed at building service contractors and in-house cleaning teams, and it names healthcare, education, government and venues. The feature list is broad: time and equipment tracking, workloading and bidding, checklists, inspections, work orders, job costing, messaging, scheduling and Scan4Clean, which verifies service with QR-code scans. Clients get their own portal at no extra fee, and the JM Connect app carries the work into the field. Payroll and invoicing integrations are mentioned without product names. Pricing runs in three tiers by operation size; only the smallest shows a starting price, the rest are quoted on buildings, square footage, employees and features, and the site offers a demo rather than a trial.
OrangeQC
OrangeQC focuses on inspections and quality control for janitorial and facility services, with building service contractors, universities, K-12 schools, airports, healthcare, government and facility management teams on its list. Inspections run on iOS, Android or the web and work offline, carrying scores, photos, signatures, location and time stamps, and ATP readings where a site tests surfaces. Failed items become tickets, alerts and dashboards track them, inspections can be scheduled, and clients receive branded PDF reports. Its site shows Starter and Standard plans priced per inspector, a Custom plan by quote, a Service Validation add-on and a 30-day free trial.
Otuvy
Otuvy (cleantelligent.com now redirects to it) builds quality-management software for commercial cleaning companies. Otuvy QM handles inspections with grades, photos and e-signatures and opens a work order automatically when an inspection finds a deficiency. Otuvy Frontline covers the cleaner’s side: task lists, clock-in and worker scorecards. A portal for clients, dashboards and QR codes round it out, and Ignite is its implementation service. Otuvy says its tools run from one app, and the only integration it states is between QM and Frontline. It shows no prices; the next step is a demo or a contact form.
Swept
Swept is janitorial software for commercial cleaning companies that run recurring contracts, built for owners, managers and cleaners alike. It covers geofenced clock-in and clock-out, alerts when a cleaner doesn’t show, scheduling, inspections and checklists with photos, reports for clients, location-based messaging with translation, supply requests and work orders, and it tracks profitability for each location. The mobile app serves cleaners and managers, and it connects to QuickBooks Online. Of three plans, two are priced per location on the site and the highest is custom; instead of a free trial, Swept offers a paid pilot.
TEAM Software
TEAM Software makes workforce and back-office (ERP) software for contractors in cleaning, security and facility services. WinTeam handles accounting, scheduling, timekeeping, job costing and reporting; Hire covers applicant tracking; and Lighthouse is the mobile workforce product, whose digital forms and checklists are used for quality assurance. It offers third-party integrations and a developer portal for its API. Pricing is not shown, and the site points to a demo.
Questions to ask, whoever runs the inspections
If your cleaning contractor already uses one of these tools, you are a viewer of its reports rather than a buyer. If your in-house team is choosing one, you are the buyer. Either way, these questions get to what matters:
- Can we see a real inspection report, with photos, scores and closed deficiencies, before we sign?
- Does the building owner get portal access or scheduled reports, and at what cost?
- Is the scoring form fixed, and can it be built from our written cleaning scope?
- How is a failed item turned into a ticket, and how is its close-out shown to us?
- How do we know an inspector or cleaner was on site: location stamps, time stamps, a geofence or a QR scan?
- Does the app work offline in basements and stairwells?
- How are plans priced, per inspector, per location or by quote, and is there a trial or pilot?
If scores look fine but tenants still complain, the inspection form is likely missing what tenants notice. Our list of signs office cleaning is slipping helps you spot the gap.
Get help
At Continental, supervisors carry out quality inspections against the written checklist for each building, so the score measures the scope you agreed to. To see how that works for your janitorial service, ask us for a walkthrough.
A few useful answers
Common questions
What is janitorial inspection software?
It is an app that replaces the paper inspection form. A supervisor scores each area on a phone or tablet and adds photos, signatures and time stamps, and failed items become tickets the crew must close. OrangeQC and Otuvy focus on this; Janitorial Manager, Swept and TEAM Software include it within wider operations tools.
Can a building owner see the inspection results?
With several tools, yes. Janitorial Manager gives clients a portal with no extra fee, Otuvy offers clients a portal too, OrangeQC sends branded PDF reports, and Swept produces client-facing reports. Ask your cleaning provider which one they use and how you receive the results.
How do these tools prove a cleaner was on site?
Swept uses geofenced clock-in and clock-out with alerts for no-shows. Janitorial Manager’s Scan4Clean verifies service through QR-code scans. OrangeQC stamps each inspection with its location and time, Otuvy Frontline includes clock-in, and Otuvy lists QR codes among its tools.
Which janitorial inspection apps offer a free trial?
OrangeQC offers a 30-day free trial. Swept offers a paid pilot instead of a trial, Janitorial Manager offers a demo instead, and Otuvy and TEAM Software lead with a demo or contact form.
Can inspection software record ATP readings?
OrangeQC records ATP readings as part of an inspection, alongside photos and scores. The other tools on this page do not mention ATP readings on their sites.